FOR INSTITUTIONS

Structured documentation
at scale.

Manage artwork documentation and provenance workflows with a consistent, scalable system. Register artworks, generate digital identities, and maintain reliable records across your institution.

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how it works

THE PROBLEM

Documentation at volume is fragmented and inconsistent.

Institutions handle large numbers of artworks where documentation must be accurate, consistent, and accessible. Records are often fragmented, formats vary, and verification takes time, increasing complexity and risk.

01 Records are fragmented across multiple systems and formats.

02 Verification takes time and requires manual cross-referencing.

03 Inconsistent formats make communication with partners harder.

04 Operational complexity increases as collections and workflows grow.

WITH SMARTSTAMP

Consistent documentation across every workflow.

Register artworks with standardized data across your institution
Generate a digital identities for each artwork
Maintain consistent documentation across intake, storage, and exhibition workflows
Access structured records for review and decision-making at any time
Track artworks as they move through intake, storage, exhibition, or transfer

THE PROCESS

Integrates into existing workflows.

STEP 01

Document the artwork

Register artworks with images and standardized key details. The record is created in a consistent format across your institution.

STEP 02

Generate a STAMP

A digital identity is created and linked to each artwork, containing core information in a structured, accessible format.

STEP 03

Documentation travels with the work

When artworks move (for loans, exhibitions, or transfers) their documentation remains attached throughout.

STEP 04

Documentation moves with the work

As ownership changes, the documentation remains attached and continues to reflect the artwork's history.

TYPICAL USE

Supporting institutional workflows at every stage.

Artwork intake

Collection management integrated

Maintain a structureddocumentation that integrates your exhisting management system.

Loan documentation

Provide lending institutions with structured records and ensure documentation is accurate before any loan agreement.

Insurance and record standardization

Maintain complete, consistent records that support insurance assessments and internal standardization efforts.

A note on scope. SmartStamp does not replace institutional expertise. It provides a structured system to document and manage information consistently, supporting your team's decisions rather than substituting for them. It can be onboarded progressively, and artworks can be added over time without disrupting existing operations.

A note on scope. SmartStamp focuses on documenting artworks and maintaining structured records. It does not determine authenticity or replace expert judgment. It provides a system to record and manage information clearly and consistently — creating a continuous record that can be used across different contexts, including sales, collection management, and institutional workflows.

GET STARTED

Start managing artwork identities with a clear and scalable system.

Demos for institutions can be tailored to your operational needs and existing workflows.

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